|
Margaret M. Long, Town Clerk |
Gail Chatfield, Deputy Town Clerk |
BUSINESS HOURS
The Scituate Town Hall is open from 8:30 am to 4:00 pm on Monday through Friday.
EXPANDED HOURS SCHEDULE:
The Clerk's will be open on the second Thursday of each month by appointment only.
Please call one week in advance to schedule an appointment
195 Danielson Pike
P.O. Box 328
North Scituate, Rhode Island 02857
Phone: 401-647-2822
Fax: 401-647-7220
E-mail: Scitclerk@aol.com
MARGARET
M. LONG
TOWN CLERK
The Town Clerk is elected
by the voters for a two-year term and serves as clerk of the Financial Town Meeting,
Probate Court, Town Council and as recorder of deeds. The Town Clerk's primary duties are
that of recording all town proceedings. The Town Clerk may appoint a deputy and when
appointed, shall have all the powers and perform all the duties which are incumbent on the
town clerk.
The Town Clerk is clerk of the Town Council and issues the
various licenses issued by the authority of the Town Council under its licensing powers.
The Town Clerk is custodian of the records and is responsible for maintaining such
records. Records and documents must be kept in a vault. Licenses issued by the Town Clerk
are: dog, kennel, amusement, peddlers, Sunday sales, victualling, liquor, yard sale and
art festival.
As recorder of deeds, the Town Clerk is responsible for the
safekeeping of all documents, papers, letters, maps, books, tapes and sound recordings.
The Town Clerk must maintain the records in a fireproof vault and all records must be
accessible to the public.
As clerk of the probate court, the Town Clerk must attend all
probate court sessions. The clerk must record the proceedings of the court, wills,
administrations, inventories, accounts, decrees, orders and all other writing which are
made, granted or decreed upon by the probate court. The clerk has custody and safekeeping
of the seal of the probate court and of all books and papers belonging to the probate
office.
The Town Clerk is the local registrar of vital records for the
purpose of recording births, deaths, and marriages. The clerk must require that
certificates be completed and filed in accordance with state regulations, transmit reports
to the State Department of Health by the 10th of the month, maintain such records, and
issue certified copies of such records.
As ex officio of the local board of canvassers, the Town Clerk
shall accept all voter registrations received in person or by mail. The board of
canvassers processes all voter registrations, transfer of registrations and provide to the
Secretary of State and Board of Elections a detailed computer disk on a monthly
basis.
(Certified Copies Only, Photocopies Cannot Be Given)
Birth, Death, & Marriage records from approximately 1700 to present day are indexed and stored in the Town Clerk’s Office. Pursuant to RI General Law the only Vital Statistics available to the general public are death records over 50 years old, and birth and marriage records over 100 years old. Certified Vital records are available upon completion of a form by qualified persons. The cost for these records is $20.00 for the first record, and $15.00 for each additional certified copy of the same record.
Birth certificates are available either as a full size legal document
($20.00) or as a laminated card ($21.00).
Marriage Licenses can be obtained from the Town Clerk’s Office
during normal business hours. The license is
valid for 90 days and the requirements are:
- The Bride’s address must be a Scituate address;
- Birth Certificate & Driver’s License required for both parties;
- If not the first marriage, certified proof of how previous marriage ended is required;
- Current fee set by the State of Rhode Island is $24.00.
- Licenses must be
requested by 3:30 pm
RI DEPT. OF HEALTH, DIVISION OF VITAL RECORDS INFORMATION, CLICK HERE:
LAND EVIDENCE
(Recording fees below are cost of first page and $1.00 for each additional page)
Mortgage $64.00
Deed $84.00
Mortgage Discharge $49.00
Bill of Sale $49.00
Power of Attorney $49.00
Other documents vary in cost
INFORMATION REQUEST FORM (CLICK HERE)
PASSPORTS
Applications accepted Monday-Friday, 9:00 am - 3:30 pm
The Town Clerk’s Office is a passport acceptance
facility. Normal processing
of a passport can take up to 6 weeks.
Processing can be expedited to 2 weeks for an additional fee of
$60.00.
Authorization of both parents is required for children under 18 years old.
Passport Fees:
- Age 16 and Over – Total fee is $100.00 ($75.00 application fee payable to US Department of State and $25.00 processing fee payable to the Town of Scituate)
- Under age 16 – Total fee is $85.00 ($60.00 application fee payable to US Department of State and $25.00 processing fee payable to the Town of Scituate)
The application fee must be paid by check or money order. The processing fee can be paid by cash or check.
Required Documents:
-
Proof of US Citizenship (certified copy of birth certificate or previous U.S. passport)
- Proof of Identity
- Two Passport Photographs
DOG LICENSES
Dogs are required to be registered every April. A valid rabies certificate is required at the time of registration. Scituate residents are entitled to register no more than 2 dogs per residence. The fee is $6.00 per dog. Licenses may be obtained at the Town Clerk’s office during normal business hours. Traditionally, each April the Town holds a rabies clinic where dogs & cats can receive their rabies shot at reduced rates. Licenses for dogs may also be obtained at the clinic. Dates, times, and other details will be posted on the Online Town Calendar.
YARD SALES
Pursuant to the Scituate Code of Ordinance a yard sale may be held for the sale of typically second-hand personal, household and/or garden property. Any town resident desiring to hold such a sale on their property must apply to the Town Clerk for a yard sale license. The license fee is $5.00. Each resident is allowed to hold 2 yard sales a year on their property.
Hunting,
Fishing, & Combination Licenses
Fishing & Hunting licenses for residents, non-residents & tourists are available at the Town Clerk’s Office. All licenses other than Tourist three-day licenses are valid from February to February each year.
All fees and qualifications are mandated by RI General Law.
Please bring your driver’s license and, if applying for a hunting license, bring one of the following: a previous Rhode Island hunting license, a hunter safety course certificate, an active military I.D. card; any honorably discharged veteran may present discharge or DD214 papers.
TRADE NAME
Pursuant to RI General Law all businesses in town shall register their trade name in the office of the Town Clerk and pay a one-time fee of $10.00. A Certificate of Trade Name will be issued to you.
Assessors Plot Maps (located in Xerox room) copy fees:
· Reduced map - $1.00
· Portion of map - $0.50
Recorders Maps (located in vault) copy fees:
· $1.50 per copy
(Note: Each item from the vault costs $1.50 per copy).
PROBATE COURT
Judge William
J. Riccitelli
401-647-2822
email: esquirewjar@aol.com
Margaret Long, Probate Clerk
Probate records filed in the Town of Scituate are maintained in the Town Clerk’s Office. These records are public records and copies can be obtained for $1.50 per page pursuant to RI General Law. Probate Court is held on the second Wednesday of each month at 10:00 am in the Town Council Chambers.
Get Probate Forms on Line, Click Here
Notice of all meetings shall be posted at least 48 hours before the meeting date. This notice shall include the date and time posted; the date, time, and place of meeting; and a statement specifying the nature of the business to be discussed. Town meetings are posted at Town Hall, on the Town Website, & various other locations.
Scituate Historical Cemeteries Information (click here)
Scituate Historical Cemeteries Map (click here)
CODE OF ORDINANCES
TOWN OF SCITUATE, RI
click here
(Please note that minutes are posted on this web site as a convenience for public access. If you are looking for something that has not yet been posted, please obtain a copy at the Town Clerk's Office)
2002
TOWN COUNCIL MINUTES
click here
2003
TOWN COUNCIL MINUTES
click here
2004
TOWN COUNCIL MINUTES
click here
2005 TOWN COUNCIL
MINUTES
click here
2006
TOWN COUNCIL MINUTES
click here
2007
TOWN COUNCIL MINUTES
click here
2008 TOWN COUNCIL MINUTES
click here
Meeting Schedule
LOCATION OF ALL MEETINGS - TOWN COUNCIL CHAMBERS, 195 DANIELSON PIKE, NO. SCITUATE (unless otherwise noted)
Individuals requesting interpreter services for the hearing impaired
must call (401) 647-2822 at least seventy-two (72) hours in advanced of said meeting date.
TDD # is (401) 647-7466,
TTY# is 1-800-745-5555
